Privacy Policy

Last updated: July 21, 2026

This Privacy Policy explains how Sponsorcore (“we,” “us,” or “our”) collects, uses, and protects information when you use our CACFP compliance and reporting software and website (the “Service”). This is a general-purpose policy template and should be reviewed by legal counsel before you rely on it.

Information we collect

• Account information — name, work email, organization, and login credentials you provide when creating an account.
• Program data — the CACFP records you enter or import, including sites, participants, meal counts, claims, and monitoring records.
• Usage data — technical information such as device, browser, and log data collected automatically when you use the Service.

How we use information

We use information to provide and improve the Service, process and validate CACFP claims and reports, secure your account, respond to support requests, and comply with legal obligations. We do not sell your personal information.

How we share information

We share information only with service providers who help us operate the Service (such as hosting and email delivery), when you direct us to (such as generating a report for your state agency), or when required by law. Providers are bound by confidentiality and data-protection obligations.

Data retention & security

CACFP records are retained in line with program requirements (generally three years plus the current year) and your account settings. We use industry-standard safeguards — encryption in transit, access controls, and audit logging — to protect your data, though no method of transmission or storage is completely secure.

Your choices

You may access, correct, export, or request deletion of your information, subject to recordkeeping obligations. Contact us to exercise these rights.

Contact

Questions about this policy? Email us at hello@sponsorcore.co.